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Invoice Workflow

Invoice Processing Workflow

This page describes the complete lifecycle of an invoice from JDE XML output to PA confirmation, including the Oracle database states at each step.

Full lifecycle diagram

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JDE UBE job produces XML spool file
              │
              ▼
      ScheduleUBL -run
              │
        ┌─────┴─────────────────────────┐
        │         XSLT Transform         │
        │  JDE XML → UBL 2.1 Invoice     │
        └─────┬─────────────────────────┘
              │
              ▼  Status: 9900 (Created)
        ┌─────┴─────────────────────────┐
        │        UBL Validation          │
        │  XSD + EN16931 + CIUS-FR       │
        └─────┬─────────────────────────┘
              │
       ┌──────┴──────────┐
  Errors?              No errors
       │                  │
       ▼                  ▼
  Status: 9905    Status: 9901 (Validated)
  (Error)         or 9902 (Validated w/ warnings)
                          │
              ┌───────────┴───────────┐
         sendToPA=N               sendToPA=Y
              │                       │
              ▼               ┌───────┴─────────────┐
         (stop here)          │   PPF Directory      │
                              │   Check (non-blocking)│
                              └───────┬─────────────┘
                                      │
                              ┌───────┴──────────────┐
                              │  POST to PA           │
                              │  /api/v1/sale/invoices│
                              │  /import              │
                              └───────┬──────────────┘
                                      │
                             ┌────────┴──────────┐
                         Success               HTTP error
                             │                    │
                             ▼                    ▼
                    Status: 9903          Status: 9904
                    (Sent to PA)          (Error Sent)
                             │
                    UUID stored in F564230
                             │
                             ▼
                    Status: 9906 (Pending)
                             │
                    ┌────────┘  (next -import run)
                    │
              GET /api/v1/sale/invoices/import/{uuid}
                    │
           ┌────────┼─────────────┐
        success   pending       failed
           │         │             │
           ▼         ▼             ▼
    Status: 10    (unchanged)  Status: 9907
    (Deposited)              (Failed Import)
           │
    Subsequent PA updates:
    43 → 45 → 47 → 1 (Approved)
    or 8 (Rejected) / 50 (Refused)

Status transitions in the Oracle tables

At each step, the following tables are updated:

Step F564230 F564231 F564235
Invoice created UBL XML written to FETXFT Status 9900 inserted Lifecycle 9900 inserted
Validation OK — Status 9901 or 9902 Lifecycle inserted
Validation failed — Status 9905 Lifecycle + errors in F564236
Sent to PA PA UUID stored in FEUKIDSZ Status 9903 Lifecycle inserted
Error sending — Status 9904 Lifecycle inserted
Pending PA — Status 9906 —
PA success invoiceUuid updated in FEUKIDSZ Status 10 Lifecycle inserted
PA failed — Status 9907 + error msg Lifecycle + errors inserted

Setting up a production processing flow

Step 1 — JDE job triggers processing

Configure your JDE UBE to call NomaUBL after generating the XML spool:

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java -jar /opt/nomaubl/nomaubl.jar \
  -run /opt/nomaubl/config.properties \
  vrc_pro \
  /path/to/jde/output.xml \
  UBL \
  ${JDE_JOB_NUMBER}

Step 2 — Automate status polling

Schedule the -import command to run regularly to update pending invoices:

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# crontab entry — every 15 minutes
*/15 * * * * java -jar /opt/nomaubl/nomaubl.jar -import /opt/nomaubl/config.properties >> /var/log/nomaubl-import.log 2>&1

Step 3 — Monitor via web interface

Open http://your-server:8080 to monitor invoice statuses, check for errors, and manage the configuration.

Handling errors

Validation errors (status 9905)

If validation fails, errors are stored in F564236. Possible causes:

  • Missing mandatory UBL fields (check your XSLT stylesheet)
  • Invalid VAT category code (check config-lists.properties)
  • Non-conformant amounts or rounding
  • Missing SIRET/SIREN in the invoice

Fix the XSLT stylesheet and re-process. Use UBL_VALIDATE mode to iterate quickly without sending to the PA.

Send errors (status 9904)

If the PA returns an HTTP error:

  • Check PA API credentials in e-invoicing template
  • Verify the PA API URL and endpoints are correct
  • Check network connectivity from the NomaUBL server to the PA
  • Use mock mode (paUseMock=true) to isolate whether the issue is in the UBL or the API call

Failed import (status 9907)

The PA accepted the file but rejected the invoice after processing:

  • Check the error messages stored in F564235
  • Common reasons: duplicate invoice number, invalid SIREN, invalid amounts
  • Correct the source data in JDE and re-submit (new job number)

Re-processing an invoice

NomaUBL supports override mode: if an invoice with the same document number/type/company already exists in the database, it will be overwritten (existing errors and lifecycle events are cleared before re-processing). This is controlled by the replaceMode flag in UBLDatabaseHandler.